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Konvoi
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Konvoi Workshop

Mechanics on trucks,
not on paperwork.

Konvoi Workshop takes the paperwork out of a transport company’s own garage. Parts are ordered for the job and reserved when they arrive, one planning board replaces the whiteboard, and mechanics clock their hours on a tablet next to the truck. Linked to Konvoi, the kilometres come in by themselves. And you see what the hours went to: time present against time on work orders, per mechanic.

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Konvoi Workshop in 90 seconds1:28

Planning

One board.
The whole garage on it.

Work orders, mechanics and their teams, leave and sick days, working schedules and the parts still on their way: it all shows on one planning board. Drag a job onto a mechanic, or give it to the team and let whoever starts it take it.

Tuesday 18 November 5 of 6 in
07080910111213141516
Trucks
Wash and check2.118
An Ann
A-service 2.321
Brake pads front axle 2.321
Br Bram
Sick
Dr Dries
Tachograph check 2.407
Mirror arm 2.215 · parts Thu
Lights 2.330
Trailers
El Elif
Brakes T-31
Tyres T-12
Inspection prep T-08
Ka Karel
Leave

  • Work orders

    Every job with its hours. A job without hours gets them straight from the board.

  • Teams and mechanics

    A team row on top, its people under it. Plan to the team now, to a person later.

  • Leave, sick, training

    Planned from the board, for a day or a range, so nobody gets work on a day off.

  • Working schedules

    38 h, 40 h or 4/5, per company, team or person, with two-week rotations and closed days.

  • Parts on their way

    A job whose parts have not arrived says so, with the date the supplier promised.

  • Who is in

    Clock-ins from the tablet show on the board, so you see at a glance who is here today.

Work orders

Every job on one work order.

A work order holds the jobs for one truck or trailer: labour, parts and outside work, from your own job templates and the kits of parts that always go on. It moves from draft to done in steps everyone can see.

  • Draft, to check, parts ordered, ready, in progress, done
  • Job templates and parts kits per vehicle model
  • Repair requests from Konvoi arrive as a draft work order, with the driver’s photos
  • Print it as a work order sheet with a QR code or barcode per job
  • Service plans by kilometres or date put the next service in the inbox
A Konvoi Workshop work order for truck 2.321 with an A-service and a brake job

Attendance

Who is in, and what the hours went to.

Mechanics clock in on the workshop tablet with their PIN and start the clock on the job they work on. Attendance shows the day, the week or any period: time present, breaks, and how much of it went to work orders.

  • Clock in and out on the tablet, a clock per job
  • Day, week and list views, with forgotten clock-outs to fix
  • Present against time on work orders, per mechanic
  • Working schedules, closed days, leave and sick days
  • Clock-only teams: the warehouse can use the tablet as a time clock too
Konvoi Workshop attendance: a day ruler per mechanic, time present and time on work orders

Stock

Every part on its shelf.

Parts live in locations you name: areas, racks and bins, with printed labels. Every movement is booked in a ledger, so what is on hand always adds up, and a part taken for a job goes onto the work order at its real cost.

  • Racks and bins with printed labels you can scan
  • Received, issued, moved and counted: every movement booked
  • Reserved for a job, free on the shelf, below the minimum
  • Counting by scanning a bin and the parts in it
  • Import your stock lists and bin codes as they are
Konvoi Workshop stock: parts per bin with on hand, reserved and minimum

Purchasing

Ordered for the job that needs it.

What a work order needs and what falls below the minimum lands on one list to order. Orders go to the supplier from Workshop, and what arrives is reserved for the job it was ordered for.

  • One list to order: parts for jobs and parts below the minimum
  • Draft orders per supplier, sent by e-mail from Workshop
  • Suppliers with their price lists, prices and delivery times
  • Arrived parts reserved for their work order
  • Mechanics ask for a part from the tablet, with a photo
Konvoi Workshop purchasing: parts to order, a draft order for the supplier and arrived parts

Linked to Konvoi

The same trucks, both ways.

Link Workshop to Konvoi and your vehicles, fleet numbers and kilometres come in by themselves. Damages a planner sends to the workshop become a work order, and the cost of every job goes back to the vehicle in Konvoi. Workshop also runs on its own, with vehicles imported from a file.

  • Vehicles, plates, fleet numbers and kilometres from Konvoi
  • Damages sent from Konvoi become a draft work order, with photos
  • Expiring documents and maintenance due show up as signals
  • Finished jobs add to the cost per vehicle in Konvoi
  • No Konvoi? Import your vehicles from a spreadsheet
Konvoi and Konvoi Workshop linked: vehicles flow in, repair costs flow back

In the workshop

Built for the tablet next to the truck.

The mechanic picks their name, types a PIN and sees their jobs. Start the clock, tick the checklist, take a part by scanning the shelf, add a photo. When the workshop Wi-Fi drops, the tablet keeps the actions and sends them when it is back.

  • My jobs, with a start and stop clock per job
  • Scan the shelf, take the part, it goes on the work order
  • Checklists and photos on every job
  • Keeps working on bad Wi-Fi and sends everything once it is back

Prefer paper? Print it.

The work order prints as a sheet per job, with the fleet number large, the parts and the shelf they are on, and a code the tablet scans to open the job.

Set it up by talking to it

Workshop has its own Konvoi Dispatch. Connect Claude or ChatGPT and hand it your stock list, bin codes, supplier price lists or staff list: it proposes the import, and a person approves it in Workshop.

$ claude mcp add --transport http konvoi-workshop https://workshop.konvoi.ai/api/mcp About Konvoi Dispatch

Questions

What is Konvoi Workshop?

Garage software for the in-house workshop of a transport company: work orders, a planning board, attendance, stock and purchasing, with a tablet for the mechanics. It is part of the Konvoi platform.

Do I need Konvoi to use Workshop?

No. Workshop runs on its own, with your vehicles imported from a spreadsheet. Linked to Konvoi, vehicles and kilometres come in by themselves, damages arrive as work orders and repair costs go back to the vehicle.

How do mechanics use it?

On a tablet in the workshop. They pick their name, type a PIN, clock in, start the clock on a job, take parts by scanning the shelf and add photos. Work orders can also be printed, with a code the tablet scans.

Can I bring my current stock and suppliers?

Yes. Stock lists, bin codes, supplier price lists and your vehicles are imported from the files you have, through the app or through Konvoi Dispatch.

Which languages is Workshop in?

English, Dutch and French.

How is Konvoi Workshop priced?

On request. Tell us how many mechanics and vehicles you have, and we send a proposal.

See your own garage in it

Send us how your workshop runs today: how many mechanics, how you plan, where the parts are. We show you Workshop with that in it.

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