Konvoi · Documents and certificates
ADR certificates
Konvoi keeps each driver's ADR training certificate and each truck's ADR certificate, and warns you well before either one runs out.
Transcript
Open a driver. Under the licences sits the ADR certificate card. Fill in the number, the valid-until date, and what it covers: packages, tanks, class 1 or class 7. Many drivers? Import your list. Konvoi finds the columns with ADR in their header, and basic plus tank becomes packages and tanks. In the drivers list, the ADR column shows who is valid, whose card runs out soon, and who has none. Filter on it when you plan. Refresher courses need booking, so Konvoi warns a hundred and twenty days before the date. The truck's ADR certificate gets its own warning. On the driver, under ADR certificate.
Two certificates
The driver's ADR certificate is the training card in the driver's name. The truck's ADR certificate is the vehicle's certificate of approval; only some trucks need one, tankers for example.
The driver's certificate
Open a driver. The ADR certificate card sits under the driving licences. Choose Add ADR certificate and fill in:
- Certificate number, as on the card.
- Valid until. This one is required.
- Covers: Packages (basic), Tanks, Class 1 (explosives), Class 7 (radioactive).
- Scan (optional): a photo or PDF of the card, up to 20 MB.
A driver has one ADR certificate. Renewed? Choose Edit, change the date and add the new scan; the old one is archived. The card shows whether it is valid, expiring or expired.
Many drivers at once
On Drivers, choose Import and drop your CSV or Excel file. Columns with ADR in their header are linked to ADR certificate number, ADR scopes and ADR valid until.
- Scopes may be written as people write them: "basic + tanks", "packages, class 1".
- Dates may be 31/03/2028, 2028-03-31 or an Excel date.
- A new certificate needs its valid-until date. To add ADR to drivers already in Konvoi, turn on Update existing drivers (they are matched on e-mail).
Who can drive ADR?
The drivers list has an ADR column: valid, expiring, expired or none, with the date. Filter or group on it to see who can take an ADR load and whose card runs out.
Warnings in time
The refresher course has to be booked ahead, so Konvoi warns early: 120 days before the date. Change it in Workspace settings › Fleet Health, under ADR driver certificate. The warning shows in the bell and in the alert e-mail. Only drivers with a certificate in Konvoi are checked: Konvoi does not know who should have one.
The truck's certificate
Upload it with Upload document, as any other paper. Konvoi recognises an ADR certificate, reads the plate and the valid-until date, and files it on the truck under Documents › Other Documents. Without a date it waits for review. You can also add it yourself there: Add Document, type ADR certificate.
Workspace settings › Fleet Health › ADR certificate warns 30 days before by default. You choose the days and the vehicle types. Only trucks with a certificate in Konvoi are checked.
Good to know
- The driver's card is entered by hand or by import. Konvoi does not read it from the inbox yet.
- Drivers see the truck's ADR certificate with its other papers in the driver portal.
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