Konvoi · Inbox and documents
The inbox
Mail or upload any fleet document. Konvoi reads it, files it on the right truck, driver or cost, and asks you only when it is not sure.
Transcript
Forward any mail to your inbox address, or drop in a file. A fine, a garage invoice, a scan of twenty pages, a driver's damage report. Konvoi reads it and knows what it is. What can go in? Registrations, certificates of conformity, technical inspections, insurance and leasing contracts. Invoices and fuel card statements. Fines, permits, crash forms, driving licences. As a PDF, a photo from your phone, a stack of scanned pages, or a spreadsheet. Every document goes where it belongs. A big scan is split up, and each page lands on its own truck, the inspection with its expiry date. The invoice goes to the truck's costs, every fill to its truck, and the fine to the driver who had the truck that day. When Konvoi isn't sure, it doesn't guess. It asks one question and shows you what it read. A wrong plate puts a fine on the wrong driver, or creates a truck you already have. So the last word is yours. Most of the time Konvoi has a likely answer ready: the truck the rest of the scan is on, or an inspection date a year on. Check them and accept them all in one go, or go one by one with the keyboard. Every step can be undone. Open Inbox in the sidebar. Your address is at the top of the page.
One address
Open Inbox. At the top is your workspace's address: Mail to … or upload. Forward mail with attachments to it, or choose Upload. Konvoi reads each file and lists it as an arrival: a mail, a scan, an upload, a fine or an inspection.
What can go in
- Vehicle: registration certificate, certificate of conformity, technical inspection, insurance or green card, leasing contract, tachograph calibration, ADR certificate.
- Costs: invoices, fuel card statements and fuel pump exports.
- On the road: fines, exceptional transport permits, crash forms.
- Drivers: driving licences.
- Lists: a vehicle import list, the whole fleet in one spreadsheet.
As a PDF, a photo (JPG, PNG), a scan of many pages, Excel or CSV, or an e-invoice (XML).
What Konvoi files by itself
- A scan of many pages is cut into documents, and each page lands on its own truck.
- A technical inspection or insurance brings its valid-until date, so Fleet Health warns before it runs out.
- An invoice lands in the truck's costs, and every fill of a fuel statement on its truck.
- A fine goes to the driver who had the truck that day.
- A file sent twice shows Already received and is not filed again.
Filed today counts what went through without you.
When it asks you, and why
When Konvoi is not sure, it does not guess. The arrival shows one question with the page and the value it read marked: a plate that is not in your fleet, a plate close to one you have, a date it could not read, a driver to name on a fine. A guess would put a fine on the wrong driver, create a truck you already have, or miss an inspection. So the answer is yours, and it takes one click.
Likely answers, one by one, undo
- N have a likely answer: the truck the rest of the scan is on, a former plate, or an inspection date a year on. Check them and accept them in one go.
- Go through them one by one (T) shows each page large; answer with the number keys.
- Every quick answer can be undone from the message that confirms it.
Good to know
- Reading a document uses document credits.
- A mail with nothing to file asks what it is; you can ignore it.
- Damage reports and inspections waiting for a review show up here too.
In the app, this article opens from the ⓘ link next to the screen it explains.
Still a question? Ask it from that ⓘ link in the app, or mail [email protected].